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Supply & Operations Specialist

Odesa Full-time
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About the Role:

Provectus is an AI-first engineering company that helps organizations build and deploy production-grade AI solutions. We work with global enterprises across industries, combining AI, cloud, and software engineering expertise to solve complex business challenges.

We are looking for a Supply & Operations Specialist to ensure the smooth and efficient management of supply, procurement, logistics, and day-to-day operational needs of our Odesa office.

You will coordinate deliveries, procure office supplies and equipment, work with suppliers and vendors, and manage related documentation and payments. 

What You'll Do

  • Manage logistics and all types of deliveries, including DHL, UPS, Nova Poshta, Ukrposhta, Meest Express, and other providers
  • Manage the procurement of non-IT office equipment, consumables, supplies, and household items
  • Coordinate with suppliers and vendors to ensure timely delivery of goods and services
  • Prepare and maintain documentation, reports, presentations, and Google Sheets
  • Create and submit payment requests for timely approval
  • Ensure all purchased goods and services are properly invoiced and paid on time
  • Coordinate office-related operational needs and resolve day-to-day supply and maintenance issues
  • Support the organization of team-building activities, corporate events, conferences, and other internal activities
  • Coordinate logistics and team support for internal and corporate events

    • What We’re Looking For

  • Experience in supply, procurement, logistics, office operations, administration, or a related field
  • English: Intermediate+ level
  • Strong organizational and coordination skills
  • Experience working with suppliers, vendors, and service providers
  • Good attention to detail and ability to manage multiple tasks simultaneously
  • Proactive, responsible, and solution-oriented approach
  • Ability to work independently and take ownership of operational tasks
  • Willingness to work on-site in Odesa

    • We Offer

  • A full-time, long-term opportunity to work from our comfortable Odesa office
  • Competitive compensation based on experience
  • 20 vacation days, 5 sick days, and local public holidays
  • Annual medical reimbursement or sports benefit
  • Professional development and educational opportunities
  • Access to AI tools and learning platforms
  • Modern equipment and all the tools you need to do your job
  • The opportunity to work in an international, AI-first engineering company
    • Apply for this role